Identify · Cases
One shipment, four documents. They must all agree.
Business events rarely arrive in one email. StencilFlow assembles related documents into a single case by reference number, waits for what is missing, and only then processes the set.
One case
- Received
- Processed
- Reviewed
- Output
- Delivered
Cases
What it does
Correlation by key
Order, PO or container number links documents that arrive hours or days apart.
Document checklists
Define the expected set. A case waits, with a timeout, until it is complete.
Deterministic case IDs
Same case, same ID: reprocessing never creates duplicates.
A full journey per case
Received, processed, reviewed, output and delivered, with every run in its history.
The loop
Where it fits in the loop
Every workflow runs the same five steps. This capability supports all of them, from the first draft to daily operation.
- 1
Arrive
Mailboxes and file drops are watched continuously. Every attachment is classified and sent down the right path.
- 2
Read
PDF, email body, Excel and CSV parsed into fields and line items: templates for known layouts, AI reading for scans.
- 3
Check
Your business rules run on every case and every line: completeness, tolerances, codes, enriched against your data.
- 4
Decide
Each case is routed automatically: straight through, to a reviewer, or to an exception queue.
- 5
Act
Records are written to your systems, files are produced, Excel templates filled and the right people emailed.
Ready to look at your inbox?
Bring one process and a handful of real documents. We show you the path from inbox to decision, on your own data.