Attachments, interpretation
PDFs and supplier spreadsheets arrive by email. Someone opens each one and retypes it into the system that actually matters.
In beta with first customersOut of beta and taking new customers from 26 October
The manual work in your inbox was too costly to automate. Until now.
StencilFlow turns the orders, declarations, certificates and price lists you already receive into automated, reviewable and deterministic workflows.
What lands today
- PDF — order
- EML — declaration
- PDF — certificate
- XLSX — price list
StencilFlow
read · check · identify · decide · act
Configured once as a graph. Versioned, testable and auditable from the day it goes live.
Three outcomes
- Straight through
- Human review
- Exception
Every case ends in one of three states, with the reason recorded.
The problem
Where the working day actually goes
Every order, declaration and certificate still passes through a person, a mailbox and a spreadsheet.
Every counterparty differs
The same document arrives in a different layout from every supplier, and changes again next quarter.
One case, many emails
A shipment is a manifest plus five certificates, arriving hours apart. Holding them together is manual memory.
Exceptions hide in plain sight
The few percent that need a real decision look exactly like everything else, until they are late.
The work is not the judgement of the final prepared data. It is the fetching, the retyping and the chasing that surrounds it.
What it is
A workflow engine for the documents you run on
From the moment a file lands in a mailbox to the moment the transaction is finished and recorded.
- 1
Arrive
Mailboxes and file drops are watched continuously. Every attachment is classified and sent down the right path.
- 2
Read
PDF, email body, Excel and CSV parsed into fields and line items: templates for known layouts, AI reading for scans.
- 3
Check
Your business rules run on every case and every line: eligibility, completeness, tolerances, codes, enriched against your data.
- 4
Decide
Each case is routed automatically: straight through, to a reviewer, or to an exception queue.
- 5
Act
Records are written to your systems, files are produced, Excel templates filled and the right people emailed.
How it is built
Design time is AI. Runtime is not.
AI is worth a great deal while you design a process — and a liability when it quietly decides one during execution.
Design time
AI does the drafting
Describe the process the way you would explain it to a colleague. That becomes a configured graph you can look at.
- Plain language and docs in, a draft workflow out
- Every step named, positioned and inspectable
- You edit a graph, not a prompt
- Validation and dry runs before anything is live
Runtime
Rules do the execution
What runs in production is the graph, executed in a fixed order. The path a case takes is decided by rules you determined.
- Fixed, ordered execution, no improvisation
- Business rules with a verdict you can read
- Deterministic case IDs: same case, same ID
- 100% glass box, traceable and auditable
No code, only configuration
Visible config and a bounded expression and rule language.
Strict version control
Every change is a version: branch, compare, roll back.
Tested before go-live
Dry runs on real documents; only a person activates.
Automatic regression tests
Golden executions re-run to catch what a change breaks.
Access control, design and runtime
Per department, per process, per workflow.
Isolated per customer
Dedicated server and database, no inbound ports.
What we sell
We do not sell automation. We sell the capability to automate yourself.
StencilFlow is built so your own process experts can design, adapt and own their workflows. We help you get started, then step back.
Own the workflow
The rules, versions and audit trail live in your environment, not in a black box.
Adapt without us
Change layouts, suppliers and checks yourself — no code, no ticket queue, no waiting.
Scale the skill
Every process you automate becomes a reusable pattern the rest of the organisation can build on.
Ready to look at your inbox?
StencilFlow is out of beta and taking new customers from 26 October. Bring one process and a handful of real documents.