How we work
We do not sell automation. We sell the capability to automate yourself.
You are not buying a set of automations. You are buying the capability to build and adjust the next one without us, so the tenth flow is quicker than the first.
The bottleneck
The handover was always the bottleneck
The people who know the process are rarely the people who build the automation. Every handover between them costs time, and loses detail.
The classic route
Process expert
Knows the rules and the exceptions, writes them down.
Analysts
Translate the process into requirements and specifications.
Engineering
Builds, tests and deploys, in the next available sprint.
Feedback reaches the process expert weeks or months later. Most ideas never leave the backlog.
With StencilFlow
One direct loop
The process expert gives the StencilFlow agent context and examples. The agent builds the workflow and tests it against real documents.
From idea to a running workflow within hours. A person still reviews and activates every version.
Idea to production
From idea to running workflow, in hours
A typical first session on a well-understood process. Nothing affects your systems until a person activates it.
- 1
Hour 0
Describe it
Explain the process in plain language, with the Excel rules and a few sample documents.
- 2
Hour 0.5
Draft the graph
The assistant drafts the workflow as a graph: every step named and inspectable.
- 3
Hour 1
Improve in a loop
Tested against your samples, the differences shown, the draft improved.
- 4
Hour 1.5
Dry-run and replay
Run on real past emails without effects. Compare with expected outcomes.
- 5
Hour 2.5
Hand it over
A person reviews and activates. From then on it is versioned and monitored.
You describe it
Agent drafts
Test on your docs
- Result
- Expected
Compared
You activate
Approve
Activate
Our method
Show, build together, then on your own
Three phases, each with a clear handover of capability. The goal is that you need us less with every workflow.
- 01Month 1–2
Voordoen
We show how
We start with the two or three processes your team still handles by hand today and that matter most. Built with your own documents and taken live in production, so they prove their value straight away.
- 02Month 3–4
Samen doen
We build together
Your process expert builds the next workflow with us beside them, with AI assistance at design time and our review before activation.
- 03Onwards
Zelf doen
You do it yourself
Your team designs, adapts and owns its workflows. We stay available for support, platform updates and the harder integrations.
Getting started
How an engagement starts
Small steps, each with a clear decision at the end. You can stop after any of them.
- 1
Process-fit call
30 minutes on your top manual processes today: volume, variation, rules, exceptions and the systems involved.
- 2
Your documents, live
Bring a handful of real documents. We show the path from inbox to decision without touching your systems.
- 3
Pilot on your top processes
A pilot of about eight weeks on your three highest-value processes, from introduction session to live in production, with users onboarded and the top exceptions handled.
- 4
Live, then widen
A person activates the workflow. Once it proves its value, the next process follows, increasingly built by your own team.
Roles
Who builds what
Each role works on what it knows best. No one needs to write code.
Builder
Knows the process. Gives the StencilFlow agent context, example emails and expected outcomes, reviews the tests and activates new versions.
End user
Handles only the cases that need judgement, on one screen with the documents, the checks and the reason for review.
IT
Maintains the guardrails: data retention, feature flags such as API connections, and rate limits. Keeps control without building the workflows.
Ready to look at your inbox?
Bring one process and a handful of real documents. We show you the path from inbox to decision, on your own data.