In beta with first customers. Out of beta and taking new customers from 26 October. Talk to us
StencilFlow

Platform

A workflow engine for the documents you run on

StencilFlow watches your mailboxes, reads what arrives, checks it against your rules and writes the result to your systems. People see only the cases that need them, with the reason on top.

Book a look at your inbox All capabilities

The loop

Five steps from inbox to decision

Every workflow follows the same loop. Each step is visible, configurable and testable on its own.

  1. 1

    Arrive

    Mailboxes and file drops are watched continuously. Every attachment is classified and sent down the right path.

    Learn more
  2. 2

    Read

    PDF, email body, Excel and CSV parsed into fields and line items: templates for known layouts, AI reading for scans.

    Learn more
  3. 3

    Check

    Your business rules run on every case and every line: completeness, tolerances, codes, enriched against your data.

    Learn more
  4. 4

    Decide

    Each case is routed automatically: straight through, to a reviewer, or to an exception queue.

    Learn more
  5. 5

    Act

    Records are written to your systems, files are produced, Excel templates filled and the right people emailed.

    Learn more

Two views

Build it in one view. Run it in the other.

Designers shape the workflow as a graph. Operators watch it run and step in where they are needed. Same platform, two clear jobs.

Design view

Every step of the workflow on one canvas: sources, reading, checks, routing and actions. Draft with the AI assistant, test on real documents, then activate a version.

AI-assisted design

Operations view

What ran by itself, what needs a person and exactly why. Connector health, an attention queue and run history in one console, with an all-clear when it is quiet.

Operations console

Capabilities

Everything a document process needs, in one place

From the mailbox to the system of record, and the tooling to build, change and run it safely.

How AI is used

Design time is AI. Runtime is not.

AI helps you build a workflow quickly. Once it is live, the workflow runs exactly as designed, every time.

Design time

  • Plain language and sample documents in, a draft workflow out
  • Every step named, positioned and inspectable
  • You edit a graph, not a prompt
  • Validation and dry runs on real documents before anything is live

Runtime

  • Fixed, ordered execution: no improvisation
  • Business rules with a verdict you can read
  • Deterministic case IDs: same case, same ID
  • Every outcome traceable to the step and rule that produced it

Outcomes

Three outcomes, never a grey area

Every case ends in one of three states, with the reason recorded.

Straight through

Every check passed. The result is written to your systems without anyone touching it.

Human review

A check needs judgement. The case waits in the review workspace with the failed check on top.

Exception

Something is wrong or missing. The case goes to the exception queue with a clear reason.

Integrations

Fits between the inbox and your systems of record

StencilFlow does not replace your ERP, TMS or WMS. It takes what arrives and writes approved results where they belong.

In

  • Microsoft 365 / Outlook
  • Gmail
  • IMAP mailboxes
  • File drops

StencilFlow

Read · Check · Decide

Out

  • ERP (SAP, M3)
  • Shopify
  • TMS / WMS
  • Portbase
  • Excel templates
  • REST APIs
  • Email
Actions & integrations

Ready to look at your inbox?

Bring one process and a handful of real documents. We show you the path from inbox to decision, on your own data.

Book a look at your inbox How we work